The Neighborhood and Desk feature is designed to help you and your team choose where you want to sit and to have easy visibility over who sits where.
Step-by-step guide on setting up Neighborhoods and Desks
Step 1:
Head to Officely Home page and click on Settings
Step 2:
Click on Offices
Step 3:
Click on Manage Office
Step 4:
Click on Neighbourhoods on the left-hand side
Step 5:
Once you're in the neighborhoods modal click on add new to create a new neighborhood
Step 6:
Add a name for your Neighborhood and a desk count (category and capacity are optional)
Step 7:
If you'd like to make a neighborhood available for a group of selected individuals then tick the 'Only specific people' box.
Once the box is ticked a dropdown will appear where you can add the names of the employees who you'd like to be able to book into this neighborhood.
What are Neighborhoods?
Neighborhoods represent the banks of desks in your office.
How to set up the Neighborhoods?
1. Name
First step is to give the Neighborhood a name.
This will ensure the employees know what area of the office they are booking into. For example you could call a Neighborhood as Sales, Product, Operations Neighborhood etc.
2. Desk count
Second of all it's important to add the desk count of each Neighborhood/bank of desks.
Once you know the desk count of each Neighborhood you can proceed by adding it to the Neighborhood that represents the specific area of your office. Leaving the desk count as blank will automatically assign an infinite amount of desks available.
This will allow you to manage the office capacity efficiently.
💡 How to adjust your desk count
If your desk count has grown or if you'd like to decrease the number of desks available you can do this by heading to:
Officely Home > Go to > Neighborhoods and desks > Click on the three dots next to the given Neighborhood.
3. Category
Third step is optional but useful if you want to group Neighborhoods together. For example you could add a category of Ground Floor, 1st Floor, etc.
4. Who can book this space?
Anyone - all employees will be able to see this neighborhood and book into it.
Only specific people - here you can add either a person or a particular group of people to be able to use this neighborhood in particular.
Need more help? Reach out to one of out team members who will be more than happy to help 🤩