Setting up your office in Officely gives your team a place to book into when they plan office days.

Once your office is created, you can manage key office settings including office admins, working days, booking window, floor plan, neighbourhoods, extras, check-ins, and more.

Creating a new office

Step 1: Go to Settings

Head to Officely → Home → Settings.

Step 2: Open Offices

Click Offices.

From here, you can view existing offices or create a new one.

Step 3: Add your office address

When creating a new office, start by searching for and selecting your office address.

Officely uses this to create the office location.

Note: If you can't find your address, just type in the country/city, this can later be adjusted.

Step 4: Add the office details

After selecting the address, complete the office setup details:

- Office name
- Emoji
- Office Admins

Managing an existing office

To manage an office after it has been created:

1. Go to Settings
2. Click Offices
3. Find the office you want to update
4. Click Manage

This opens the office settings area.

Office Admins can manage office settings, bookings, and other office-level features.

What you can manage in office settings

Within Manage, you can update several parts of your office setup.

General settings

Under General, you can manage:

- Office name
- Emoji
- Office Admins
- Working Days
- Booking Window (Bookable Up To)
- Floor Plan URL

This is where you control the core setup for the office.

Neighbourhoods and desks

Neighbourhoods represent areas of the office that employees can book into.

You can use them to organise the office by:

- team
- floor
- location
- desk group
- department

You can also control how many desks are available in each neighbourhood.

📖 Related article:
- Setting up Neighborhoods & Desks on Officely in MS Teams

Office Extras

Office Extras let you add optional extras to office bookings, such as:

- lunches
- snacks
- pets
- equipment
- any other bookable office add-on

Go to the Extras section inside the office settings to manage these.

📖 Related article:
- Office Extras on Officely in MS Teams

Check-ins

Check-ins help confirm who actually attended the office after booking.

From the Check-ins section, you can:

- enable or disable check-ins
- choose the reminder time
- add a custom reminder message
- automatically cancel unchecked bookings after a deadline

📖 Related article:
- Check-ins in Officely in MS Teams

Office Closures

Office Closures let you block out dates when the office is not available for booking.

Use this for:

- holidays
- maintenance
- public holidays
- office shutdowns
- special events

📖 Related article:
- Office Closure on Officely in MS Teams

Office Broadcast

Office Broadcast sends a daily message showing who is coming into the office.

This can help improve visibility and encourage collaboration by letting employees see when teammates are planning to be in.

📖 Related article:
- Office Broadcast in Teams

Suggested office setup order

If you’re setting up Officely for the first time, we recommend this order:

1. Create the office
2. Add office admins
3. Set working days
4. Set the booking window
5. Add a floor plan if needed
6. Create neighbourhoods and desks
7. Add office extras
8. Configure check-ins
9. Configure office closures
10. Turn on Office Broadcast
11. Invite employees to join Officely