Head to the Teams App Store on the left-hand side task-bar

Search for Meeting Rooms by Officely

Then click add

Click on Add once again

​Click Open to Launch Meeting Rooms - by Officely

Click on Continue

Tick the box that asks to Consent on behalf of the organisation and click Accept

Select Your Preferred Office or feel free to create a new one
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Click on Add Rooms

Input the room name, add capacity, add the tags, and select submit
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Your room is set and good to go!

When setting up Meeting Rooms by Officely, you can either add rooms manually or sync rooms from Outlook.
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Syncing from Outlook lets you import your existing Microsoft 365 room calendars into Officely. Once connected, bookings made in Outlook will appear in Officely, and bookings made in Officely will sync back to Outlook.

Choose how you’d like to add rooms. When you reach the Add Rooms step, you’ll see two options:
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- Add Manually — add each room yourself by entering the room name, capacity, and tags.
- Sync from Outlook — import rooms from your Microsoft 365 tenant.
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Select Sync from Outlook.

Click Connect to Outlook.
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This will open a new Microsoft window where a Microsoft 365 admin can approve the connection.
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A Microsoft 365 admin will need to grant consent so Officely can access your room calendars.

In the Microsoft window, review the permission request and approve admin consent for your organisation.
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Once consent has been approved, return to Officely. The setup page will automatically update once the connection is detected.
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If the page says Waiting for admin consent, this means Officely is waiting for Microsoft to confirm that consent has been granted.
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Once admin has approved this, you can move on to step 4.

Once admin consent has been approved, Officely will show the Outlook rooms found in your Microsoft 365 tenant.
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Select the rooms you’d like to import. You can choose individual rooms or use Select All.
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If no rooms appear, check that your rooms are set up as room resources in Microsoft 365 / Exchange Admin Center.

After importing your rooms, you’ll see a summary of the rooms that will be added.
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You can edit each room before completing setup, including:
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- Room name
- Capacity
- Tags
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When everything looks right, click Next to continue setup.

You can also manage Outlook room calendar sync after your office has been created.
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Go to:
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​Meeting Rooms Home Page → Settings → Offices → Manage → Room Calendar
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From here, you can:
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- Connect to Outlook
- Reconnect your Outlook connection
- Disconnect Outlook sync
- Map Officely rooms to Outlook room calendars
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If you disconnect Outlook, existing bookings will remain in Officely, but new bookings will no longer sync with Outlook.

From the Meeting Rooms home page, you can switch between Timeline view and Grid view.
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Use the view toggle in the top-right of the calendar controls:
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- Timeline view shows rooms in a timeline-style layout.
- Grid view shows room availability in a grid calendar layout.
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Click the grid icon to switch to Grid view.
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Your selected view will be remembered for next time.
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Note: Grid view only appears on wider screens. If you can’t see the toggle, try widening your browser window or opening Meeting Rooms in a full browser tab instead of a narrow Teams panel.

You can choose whether meeting room times appear in 12-hour or 24-hour format.
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Go to:
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​Meeting Rooms Home Page → Settings → Offices → Manage → Booking

Under Time Display, choose your preferred format and click Update.
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This changes how times appear on the meeting room screen.

The Meeting Rooms calendar refreshes automatically, so new bookings or changes may appear without you needing to reload the page.
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This helps keep room availability up to date when bookings are made or changed in Officely or Outlook.

Need more help? Reach out to one of our team members who'll be more than happy to help!

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