Find a Room is our same-day meeting room booking feature. It displays a list of meeting rooms and the times at which they are available at the start of each day.
Officely Find a Room is integrated with Google Calendar, so all room availability is accurate even if it wasn’t booked out through the Officely app. As people book into the rooms throughout the day, the availability will reflect this.
Follow our step-by-step guide to set up Find a Room on your Officely account. You'll need to have Google meeting rooms set up before you jump in.
👉 Haven't set up a Google meeting room before? Jump to the bottom of our article to learn how.
How to Set up Find a Room
It's pretty straightforward to set up Find a Room, although you’re going to need admin privileges to your Google Workspace in order to complete the process. So make sure you're the Google admin to be able to set this up. If you're not the admin head to step 3 and we'll show you how to request the Google admin to set it up.
Part 1: How to Set up Find a Room Within Google
First of all, all you need to do is head to Officely > Click on Go to... > Scroll down to Find a room
You will then see the permissions screen pop up, click on continue with Google.
Choose your account
Click continue to finalize the set up
That's it, you're good to go!
Here is a quick video walking you through the steps:
Part 2: How to Setup Meeting Rooms in Google Calendar
As the admin of your workspace, you have the ability to add Resources to your team's Google Calendar. The most popular Resource is a meeting room.
When you've created your meeting rooms within Google, Officely will pull this information into the Find a Room space on the Officely app.
But first, you need to create your meeting room resources within Google. You can follow Google's :
Head to the Admin Console in Google and click on the Apps icon
Click on Google Worskpace
Go to Calendar, found at the top.
Within Calendar, click on Resources to expand the dropdown.
Click on the Create a New Resource button.
Type in the name of the Meeting Room, e.g. Meeting Room 1, and within Resource Type, name it a Meeting Room.
You can use the description to better identify the meeting room, e.g. The largest meeting room on the first floor.
Once this is filled in, hit Save changes.
💡 If you want to create multiple options for your meeting rooms, repeat steps 5 & 6, and use the below steps to check it's worked!
Go to Google Calendar and click anywhere to create a meeting.
Next to the pin button, click on Add rooms or locations.
Use the All Rooms & Resources popup to find the room you'd like to assign your meeting to.
You can find rooms within each office space you occupy.
Part 3: Inviting a Google Admin to set up 'Find a Room'
If you're not the Google Admin here are the steps for you to follow. Firstly click on 'Find a Room'
Next, enter the name of your Google admin and click send.
Your Google Admin will receive this message asking to enable the integration.
They Will then be taken through the steps of Part 1 of this article.
Ready to use Officely's Find a Room? Head to the top of the article to integrate Officely with your Google calendar and get started in no time!
This video will give you a step by step guide on how to create your Google Resources.
Here is what the meeting room feature will look like once you've set it up:
Step 1:
Head to Officely > Go to... > Find a room
Step 2:
Select how many people you'd like to book the meeting room for then go ahead and choose the time slot
Step 3:
You can select a half hour slot or multiple time slots and book a meeting room for a longer timeframe
Step 4:
Once you've selected your timeslots you're ready to invite your colleagues. Once invited just click book!
Need more help? Reach out to our team!