Officely's Check-ins help to ensure office attendance data is the most accurate. Once this feature is enabled, employees will receive morning prompts asking if they are still planning on coming to the office that day. This will help to ensure that if their plans have changed the desk can be freed and opened for another colleague to join. Follow the steps below to enable the check-ins:
Here's a step-by-step video guide
Here's a step-by-step video guide
Step 1:
Head to Officely > Go to... > All settings
Step 2:
Click on Offices > Three dots on the right > Settings
Step 3:
Scroll down to Office Check-ins and click on manage
Step 4:
Here you can enable check-ins, add custom text, choose whether youd like check-ins to auto-cancel if employees don't check in and select the cancellation hour
Step 5:
Once setup is complete, click on 'Save Changes'. When check-ins are enabled, reminders will be sent at your selected hour in the office's timezone. The default is 7am.
How to change the check-in reminder time
You can adjust the reminder time directly in Officely in Slack — no need to contact support.
Head to Officely > Go to... > All settings > Offices.
Click the three dots next to your office, select Settings, then find Office Check-ins and click Manage.
Under Send reminders at, enter a whole hour using 24-hour time, from 0 to 23. For example, enter 9 to send reminders at 9am.
Click Save Changes.
The time is based on the office's timezone, not each employee's timezone. The default is 7am; half-hour times such as 8:30am are not supported.
If automatic cancellation is enabled with a specific deadline, make sure the deadline is later than the reminder time. Changing the reminder time does not by itself enable check-ins.
Step 6:
You can view who has checked in and who hasn't by clicking on more actions and scrolling down to view check-ins
You will be able to see who has checked in and who hasn't checked in yet
Step 7:
You can also send employees nudges to remind them to check in if they haven't yet by clicking nudge all (if you haven't enabled the auto cancelation feature)
Employees will receive a message like this (including custom text that you might have added)
What happens when an employee checks in
When employees receive the check-in prompt, they'll have two options:
1. Check in — Confirms they're in the office that day. Their booking stays as normal.
2. I'm actually remote — Switches their status and frees up their desk for someone else.
Automatic cancellation for no-shows
If an employee doesn't respond to the check-in prompt, their booking will be automatically cancelled. This ensures desks aren't held by people who are no longer coming in, freeing up the space for colleagues who want to book in.
This helps keep your office attendance data accurate and makes sure desk availability reflects who's actually in the office.
Need more help? Reach out to our team who will be more than happy to help 🤗